Overtime (1018A/21)
Request
Overtime spent per individual over the last 12 months. I would like an amount in money and hours worked. I obviously do not need the individual details but if possible, their rank would be greatly appreciated so something along these lines
Rank | Hours Worked | Amount Earned
Constable | 10 | 100
Inspector | 5 | 80
Response
Please be advised that the information that you have requested is not available in a readily retrievable format. In relation the number of hours worked by Staff and PCSO these are indicative only, because of the way the information is passed to the General Ledger. To get more accurate figures would exceed the Cost limit under FOI as we would need to cross map Payroll reports or go back to the original cards/ time sheets which would exceed the cost limit.
Therefore the cost of providing you with the information is above the amount to which we are legally required to respond i.e. the cost of locating and retrieving the information exceeds the ‘appropriate level’ as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004.
In accordance with the Freedom of Information Act 2000, this letter acts as a Refusal Notice for this part of the request and if one part of a request exceeds the fees limit then S12 of the Act applies to the whole request
However, In accordance with Section 16 of the Act I have a duty to provide advice and assistance in relation to your request and can provide all the information requested apart from the exact hours for PCSO and Staff as explained above, however to assist we have provided an indication of the total hours worked .
One entry in relation to the Rank / Grade of a member of staff within the Staff tab, is exempt by virtue of Section 40 – Personal Data.
As to provide this information would lead to the identification of an individual.
Section 40 (2) allows for personal data to be withheld where release would breach the third party’s data protection rights. It would be unfair to release this information where any person could be identified from the data and in this case the right to privacy outweighs any public interest in release.
*I have also included within the spreadsheet some points to note, when interpreting the data .You should be aware that the data is for a time when the Force were dealing with the recent pandemic , and like many emergency services experienced a higher demand than normal for our services and assistance.
In addition to this , like many organisation we had to deal with the challenges that the pandemic presented with increased sickness, people self-isolating and the need to resource other departments, to enable us to provide the level of service, to continue to help and support the communities we serve.