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Multifunctional Devices (450A/24)


Regarding the use of MFDs (Multifunctional Devices) and/or Managed Print Services

The name of the current supplier

The brand of the equipment provided by the current supplier

The name of any print management software used (For example, uniFLOW, Equitrac, PaperCut……)

Was there a competitive process or was a “Direct Award” made?

Please state the internal “contract ID reference” for this contract

The preferred route to market for managed print services. For example, framework, OJEU….

If route to market is a framework, please state which. For example, CCS, HTE, LPP, etc…

When is the estimated timeframe that the next tender competition will commence?

The start date for the existing contract arrangements (if available)

The end date for the existing contract

Also, please confirm any extension options on the contract

Also, please confirm if all/any extension options are to be taken

The number of MFDs (Multifunctional Devices) in (each) contract

Please state the number of “unmanaged” desktop printers (excluding label printers)

What brand(s) are these?

Will the procurement exercise be conducted by a Procurement Hub, and if so, which one?

Can you confirm if there are any plans to conduct a collaborative tender exercise with other police forces?

If so, which police forces may be involved?


We can confirm that relevant information is held by West Midlands Police. However, while the majority of the information is attached to this email, I am not required to release all of the information requested. Please find attached a redacted document.


The redacted information is exempt by virtue of the following exemptions:

Section 31(1)(a)(b) – (Law enforcement)

These exemptions and explanatory notes are shown here:

In line with the above, I am required to complete a Prejudice Test/Public Interest Test (PIT) on disclosure. Please find this PIT attached (450A_PIT).


450A_PIT_01 450A_Redacted