ICT Expenditure (971A/21)
Request
Please could you provide me with the following information about your organisation’s ICT expenditure:
Please include expenditure for the period April to March (or closest period based on your financial year). Please enter in £s, not £000s or £ms.
Please include revenue and capital expenditure, if possible.
| Item | Notes | 2019/20 | 2020/21 | Comments |
| Application Development | External supplier developing software customised to your requirements | |||
| Application Integration | External supplier integrating separate applications you use to enable exchange of functionality/information | |||
| Application Hosting | Hosting applications on an external supplier’s servers | |||
| Other Hosting | Web or file hosting on an external supplier’s servers | |||
| IT Consulting | External supplier providing advice about how to align IT to business requirements. Please exclude maintenance, support or advice through a managed service | |||
| Permanent IT staff | Salary costs of internal, permanent IT staff | |||
| Temporary IT staff | Salary costs of internal, temporary IT staff |
Please do not include spend through a managed service. If any or all of the above are provided through a managed service, please enter ‘0’, and state ‘Managed service’ in Comments column.
Response
Our data are not organised in such a way as to allow us to provide all of this information within the appropriate (cost) limit within the Freedom of Information (FOI) Act (see ‘Reason for Decision’ below).
However, although excess cost removes the force’s obligations under the Freedom of Information Act, as a gesture of goodwill I have supplied information, relative to your request, retrieved before it was realised that the fees limit would be exceeded (see following table). I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of the request.
| Item | Notes | 2019/20 | 2020/21 | Comments |
| IT Consulting | External supplier providing advice about how to align IT to business requirements. Please exclude maintenance, support or advice through a managed service | IT&Digital have not contracted any consulting for these periods for the purpose outlined. | ||
| Permanent IT staff | Salary costs of internal, permanent IT staff |
£4,512,193 |
£4,768,550 |
|
| Temporary IT staff | Salary costs of internal, temporary IT staff |
£411,791 |
£774,385 |
Every effort is made to ensure that the figures presented are accurate and complete. However, it is important to note that these data have been extracted from a number of data sources used by forces for police purposes. The detail collected to respond specifically to your request is subject to the inaccuracies inherent in any large scale recording system. As a consequence, care should be taken to ensure data collection processes and their inevitable limitations are taken into account when interpreting those data.
The figures provided therefore are our best interpretation of relevance of data to your request, but you should be aware that the collation of figures for ad hoc requests may have limitations and this should be taken into account when those data are used.
If you decide to write an article / use the enclosed data we would ask you to take into consideration the factors highlighted in this document so as to not mislead members of the public or official bodies, or misrepresent the relevance of the whole or any part of this disclosed material.
REASON FOR DECISION
We operate over 300+ IT services and in order to determine the requested information with regard to Application Development, Application Integration, Application Hosting and Other Hosting, we would need to manually review each of the 300+ applications. Such a search however would exceed the appropriate limit (FOIA, s.12).
This means that the cost of compliance with the whole of your request is above the amount to which we are legally required to respond, i.e. the cost of locating and retrieving the information would exceed the appropriate costs limit under section 12(1) of the FOI Act 2000. For West Midlands Police, the appropriate limit is set at £450, as prescribed by the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004, S.I. 3244.
Further information on section 12 of FOI is available here:
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