Community Events (1627A/23)
Request
Last month you pulled out of exhibiting at a religious conference:
Could you please provide me with a list of all the community or other events in the last 12 months where WMP have exhibited at or had a stall?
In this list could you please specify what the event was, what date it took place on, how much was paid in order to exhibit (if anything), and what the purpose of exhibiting was for.
Response
Our data are not organised in such a way as to allow us to provide this information within the appropriate (cost) limit within the Freedom of Information (FOI) Act (see ‘Reason for Decision’ below).
Although excess cost removes the force’s obligations under the Freedom of Information Act, as a gesture of goodwill I have supplied information, relative to your request, retrieved before it was realised that the fees limit would be exceeded (see attached). I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of the request.
REASON FOR DECISION
Please note that researching each individual case would exceed the appropriate limit (FOIA, s.12). Some LPA’s have advised that this information is not centrally recorded and therefore to locate and retrieve this information would exceed the FOI time limit.
In respect of Birmingham LPA alone it would take around 104 hours.
The cost of compliance with the whole of your request is above the amount to which we are legally required to respond, i.e. the cost of locating and retrieving the information would exceed the appropriate costs limit under section 12(1) of the FOI Act 2000. For West Midlands Police, the appropriate limit is set at £450, as prescribed by the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004, S.I. 3244.