See attachment for details.
Your request for information, received 21 February 2014 has now been considered and I apologise for the late delivery of this response
The cost of providing all of the requested information, and therefore compliance with your request, is above the amount to which we are legally required to respond. Although excess cost removes the force’s obligations under the Freedom of Information Act, as a gesture of goodwill I have supplied information, relative to your request, retrieved before it was realised that the fees limit would be exceeded, see attached. I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of the request.
I also note your specific instructions to ignore any question where to respond would exceed the appropriate limit.
Our data are not organised in such a way as to allow us to provide this information and the only way to identify the requested information would be to undertake a manual search of each individual’s record. Therefore, the cost of compliance with your request is above the amount to which we are legally required to respond, i.e. the cost of locating and retrieving the information would exceed the appropriate costs limit under section 12 of the Freedom of information Act 2000. For West Midlands Police, the appropriate limit is set at £450, as prescribed by the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004, S.I. 3244. In accordance with the Freedom of Information Act 2000, this letter acts as a refusal notice for the information not provided.
In addition please note that provided data are the closest we hold to your request. They should not be interpreted as representing anything other than as described in this response.
Every effort is made to ensure that the figures presented, in this response, are accurate and complete. However, it is important to note that these data have been extracted from a number of data sources used by forces for police purposes. The detail collected to respond specifically to your request is subject to the inaccuracies inherent in any large scale recording system. As a consequence, care should be taken to ensure data collection processes and their inevitable limitations are taken into account when interpreting those data.
The figures provided therefore are our best interpretation of relevance of data to your request, but you should be aware that the collation of figures for ad hoc requests may have limitations and this should be taken into account when those data are used.
As recommended as good practice by the Information Commissioner’s Office a version of this response may be published on the West Midlands Police website.