I am making a request under FOIA for the following information and documents. Please disclose copies of current documents. I would like the documents in PDF format.
- A copy of your current Records Management Policy including a copy of any other relevant policies that deal with how West Midlands Police deal with retention and deletion of records and or information.
- A copy of current policies that deal with electronic data which has been copied/printed before being deleted and then held in other locations.
1) Please see attached documents and note that we are set to review our current retention schedule over the next few months, this will be reviewed alongside the national retention schedule from the NPCC.
Please also see below national guidance on records management:
There are also two on going public inquiries- the Independent Inquiry into Child Sexual Abuse and the Inquiry into Undercover Policing- which are affecting the retention of relevant material.
2) There are no specific retention policies for printed electronic information- consideration will be given to whether information is an unnecessary duplicate of information held on an IT system, but otherwise this information will be retained in line with the record type. Electronic information is generally deleted on an ad hoc basis as required.