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Cost Of Moving Files (1280/17)


For the financial year 2015 / 2016.

Please provide the total amount spent by your Police Force on producing and moving hard case files, and material, between the Force, the CPS, Defence Council and the Courts.

Please break down the total spend into the following areas of specific cost:


Hard case file production and presentation (card, folders, ring binders, plastic inserts, staples, paper clips etc)Photocopying (ink, rental, servicing and maintenance)

Printing (ink, rental, servicing and maintenance)

Courier services

Other postal services

PACE recording consumables (CD ROM / Audio Cassette)

Any other associated costs not included above (please specify)

If it is not possible to break down the costs within the FOI guidelines, then please provide the total combined annual cost of all the above items.


Our data are not organised in such a way as to allow us to provide this information.  The spend for this would not be coded separately on the ledger.

Please note that researching each individual case would exceed the appropriate limit (FOIA, s.12 (1)).

Therefore, the cost of compliance with your request is above the amount to which we are legally required to respond, i.e. the cost of locating and retrieving the information would exceed the appropriate costs limit under section 12 of the Freedom of information Act 2000. For West Midlands Police, the appropriate limit is set at £450, as prescribed by the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004, S.I. 3244.

A public authority which, in relation to any request for information, is relying on a claim that section 12 or section 14 applies must, within the time for complying with Section 1(1), give the applicant a notice stating that fact. In accordance with the Freedom of Information Act 2000, this letter acts as a refusal notice.

I am unable to suggest any practical way in which your request may be modified in order to satisfy your query or bring it within the 18 hours stipulated by the Regulations. I am however willing to consider any refinements that you are able to make to your request.


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