Social Media (5142_14)

Request

1. What is your organisations policy on the use of social media?

2. Do you provide guidance for employees regarding the use of social media outside of work? what is this guidance?

3. How many conduct issues did you have in 2011, 2012 and 2013 relating to the use of social media?

4. How many of these cases resulted in the employees dismissal? How many received written warnings?

Response

1. What is your organisations policy on the use of social media?

2. Do you provide guidance for employees regarding the use of social media outside of work?what is this guidance?

Under section 21 of the Act, we are not required to provide information in response to a request if it is already reasonably accessible to you.

A copy of our Social and Digital Media policy is available within the Policies and Procedures section of the West Midlands Police website:

http://foi.west-midlands.police.uk/publication-scheme/policies-and-procedures/

REASON FOR DECISION

Section 17 of the Freedom of Information Act places two duties on public authorities. Unless exemptions apply, the first duty at s1(1)(a) is to confirm or deny whether the information specified in a request is held. The second duty at s1(1)(b) is to disclose information that has been confirmed as being held. Where exemptions are relied upon section 17 of the Act requires that we provide the applicant with a notice which: a) states that fact b) specifies the exemption(s) in question and c) states (if that would not otherwise be apparent) why the exemption applies.

In accordance with the Act, this letter represents a Refusal Notice for questions 1 and 2 of your request. The information is exempt by virtue of the Section 21(1) – Information Reasonably Accessible By Other Means.

This exemption and explanatory notes are shown here: http://www.west-midlands.police.uk/docs/advice-centre/foi/exemptions.pdf

3. How many conduct issues did you have in 2011, 2012 and 2013 relating to the use of social media?

2011 – 7 Cases

2012 – 17 Cases

2013 – 12 Cases

4. How many of these cases resulted in the employees dismissal? How many received written warnings

Dismissal – 0

Written Warning – 2

Please note, 3 cases are still Live/Ongoing (as at 20 June 2014)

Every effort is made to ensure that the figures presented are accurate and complete. However, it is important to note that these data have been extracted from a number of data sources used by forces for police purposes. The detail collected to respond specifically to your request is subject to the inaccuracies inherent in any large scale recording system. As a consequence, care should be taken to ensure data collection processes and their inevitable limitations are taken into account when interpreting those data.

The figures provided therefore are our best interpretation of relevance of data to your request, but you should be aware that the collation of figures for ad hoc requests may have limitations and this should be taken into account when those data are used.

If you decide to write an article / use the enclosed data we would ask you to take into consideration the factors highlighted in this document so as to not mislead members of the public or official bodies, or misrepresent the relevance of the whole or any part of this disclosed material.

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