E-Procurement Tendering (931/15)

Request

Please provide the name of and provider of your e-procurement / e-tendering system?

 

Of the modules you have purchased this, which are you actively using?

 

What do you see as the limitations to the current system;

  1. Does the current system meet your needs
  2. User friendliness / intuitiveness
  3. Workflows / processes unclear
  4. Hard to navigate
  5. Pages have too much information on them
  6. No user guide available
  7. No on-demand / immediate support
  8. Terminology / wording not suited to all types and levels of staff within the organisation
  9. Not efficient
  10. Other, please specify

 

Does your organisation have clearly defined and documented processes in relation to contract management?

Yes

No

 

If yes, approximately what % of Council staff use this;

  1. a) Below 25%
  2. b) 25%
  3. c) 50%
  4. d) 75%
  5. e) Over 75%

 

Do you have a dedicated contract management or monitoring function within the Council?

Yes

No

 

If Yes, where does this function sit within the organisation i.e. Procurement, Audit. Please provide a copy of Terms of Reference / Strategy for this function.

 

Do you have a central contracts register for all third party contracts and agreements entered in to by the Council? Please note, `Central¿ refers to all contract data being held in one place i.e. within a legal or procurement function.

 

If yes, what is the lower limit of contracts placed on the register?

 

If yes, is the contract register;

 

  1. Own, bespoke – Excel, access type database
  2. Third party system / e-procurement solution – the Contracts Register Service, JCAD

 

How many current / active contracts do you have on your contracts register?

 

Of those current / active contracts on your register, how many do you have physical contact for (whether as a soft or hard copy)? It is approximately,

  1. a) less than 25%,
  2. b) 25%
  3. c) 50%
  4. d) 75%
  5. e) don¿t know

 

Of those current / active contracts on your register, what is their combined total contract value

 

Of those current / active contracts on your register, what is their combined annual value

 

Of those current / active contracts, how many have you successfully renegotiated, varied or engaged and what was the saving you achieved in the last financial year from this activity in the last full financial year (2014/15)?

  1. a) Answer –
  2. b) Don¿t know

Response

Please provide the name of and provider of your e-procurement / e-tendering system?

https://bluelight.eu-supply.com/

Due North (National etendering system facilitated by Devon and Cornwall Constabulary)

Of the modules you have purchased this, which are you actively using?

What do you see as the limitations to the current system;

  1. Does the current system meet your needs
  2. User friendliness / intuitiveness
  3. Workflows / processes unclear
  4. Hard to navigate
  5. Pages have too much information on them
  6. No user guide available
  7.  No on-demand / immediate support
  8. Terminology / wording not suited to all types and levels of staff within the organisation
  9. Not efficient
  10. Other, please specify

Not applicable- As above

Does your organisation have clearly defined and documented processes in relation to contract management?

No- Currently under review.

If yes, approximately what % of staff use this;

  1. a)      Below 25%
  2. b)      25%
  3. c)       50%
  4. d)      75%
  5. e)      Over 75%

Not applicable

Do you have a dedicated contract management or monitoring function within your organisation?

No

If Yes, where does this function sit within the organisation i.e. Procurement, Audit. Please provide a copy of Terms of Reference / Strategy for this function.

Do you have a central contracts register for all third party contracts and agreements entered in to by your organisation? Please note, `Central refers to all contract data being held in one place i.e. within a legal or procurement function.

As above

If yes, what is the lower limit of contracts placed on the register?

If yes, is the contract register;

  1. Own, bespoke – Excel, access type database
  2. Third party system / e-procurement solution – the Contracts Register Service, JCAD

How many current / active contracts do you have on your contracts register?  

The information is provided on the following website

https://bluelight.eu-supply.com/

Of those current / active contracts on your register, how many do you have physical contact for (whether as a soft or hard copy)? It is approximately,

  1. a)      less than 25%,
  2. b)      25%
  3. c)       50%
  4. d)      75%
  5. e)      don’t know

No recorded information held

Of those current / active contracts on your register, what is their combined total contract value

= £156.2m

Of those current / active contracts on your register, what is their combined annual value

= £51.8m

Of those current / active contracts, how many have you successfully renegotiated, varied or engaged and what was the saving you achieved in the last financial year from this activity in the last full financial year (2014/15)?

All WMP related savings are reported to the Home Office who release national statistics with regards to this

Also, Is there a dedicated team to manage all the contracts of your organisation.

Yes

 

Attachments

Include attachments here

Bookmark the permalink.

Comments are closed